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Administrator of Additional Qualifications Courses - Ontario
DATE:   7/13/2012
JOB TITLE:   Administrator of Additional Qualification Courses
JOB STATUS:   FT
FLSA STATUS:   Exempt
WORK LOCATION:   Ontario
TITLE OF IMMEDIATE SUPERVISOR:   Director - Ontario Programs
SECTOR:   Academic Affairs

SUMMARY:
Under general supervision, the administrator of Additional Qualification courses will oversee and coordinate the various aspects associated with delivery of the courses.  current staff will be trained as needed to take on aspects of the process, e.g., promotion of course will involved admissions and recruitment personnel,program delivery will involve information technology department support, including technical services manager and technology trainer.  Although the administrator will be the primary person involved with responding to inquiries, others such as admissions personnel will be e trained in providing fundamental information as needed.

ESSENTIAL DUTIES:
Promotion of course offerings (website, memos to various organizations, agencies, districts, advertising, etc);

Respond to questions, inquiries and requests for program information;

Set registration deadlines, receive applications, review candidate application, verification of information and notification of status of application;

Schedule "pre-admission" testing where applicable;

Prepare information databases;

Ensure course set-up on "Blackboard" - class list, instructor information, policies, course outlines, course materials, etc.;

Ensure smooth operation of course, addressing in-course inquiries, withdrawals, troubleshooting, address network issues, etc;

Prepare results for submission to OCT in format required;

Manage student records and oversee file completion (transcripts, degrees, prerequisites) for Ontario;

Prepare correspondence to organizations, e.g., QECO as requested;

Ensure completion of course evaluations;

Coordinate with student accounts department for issuing of income tax receipts;

Review policy guidelines and list of Administrative tasks for revisions and updates;

Coordinate program evaluation and assessment data and benchmarks for the Annual Report and assessment model in keeping with the MSCU standards;

Perform other duties as assigned.

GENERAL DESCRIPTION:
20%   Administering day to day smooth operation of AQ courses.

20%   Set registration deadlines, receive applications, review candidate application, verification of information and notification of status application.

20%   Coordinating implementation of programs in keeping with OCT standards.

20%   Manage student records and oversee file completion (transcripts, degrees, prerequisites) for Ontario.

20%   Maintain ongoing review of course and program based on feedback and evaluations and prepare submission for annual report.

10%   Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
1.   Strong organizational and communication skills.

2.  Ability to work independently and on occasion evenings, weekends and holidays.

3.  Computer literate including Microsoft Office, Blackboard and department related computer applications.

4.  Familiarity with Ontario College of Teachers Additional Qualification courses, regulations, guidelines, and requirements.

5.  Ability to receive telephone;hone calls, respond to inquiries and effectively communicate with others.

6.  Ability to drive a personal or university vehicle for the purpose of university business on a regular basis.

ERGONOMIC REQUIREMENTS:
The functions of the position usually performed sitting, but may require some amount of time standing, stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required.  Tasks involving working on a computer keyboard and calculator involve extensive writ and hand movements.  This position also requires the ability to travel whenever the need arises  All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.

QUALIFICATION STANDARDS:
1.   Master's degree in related field required. 

2.  A minimum of 5 years experience involving Ontario District School Boards and Ontario institution stakeholders.

3.  Experience with OCT additional qualification courses, and on-line education.

4.  Valid Ontario driver's license required.  License must meet insurance company rules and regulations for diving underwriting criteria and be able to legally cross without restriction the US/Canada border.

5.  Computer skills involving data recording, correspondence, submission of electronic files, etc.


Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, rthompson@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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