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Administrator of Additional Qualifications Courses - Ontario
DATE:   7/13/2012
JOB TITLE:   Administrator of Additional Qualification Courses
JOB STATUS:   FT
FLSA STATUS:   Exempt
WORK LOCATION:   Ontario
TITLE OF IMMEDIATE SUPERVISOR:   Director - Ontario Programs
SECTOR:   Academic Affairs

SUMMARY:
Under general supervision, the administrator of Additional Qualification courses will oversee and coordinate the various aspects associated with delivery of the courses.  current staff will be trained as needed to take on aspects of the process, e.g., promotion of course will involved admissions and recruitment personnel,program delivery will involve information technology department support, including technical services manager and technology trainer.  Although the administrator will be the primary person involved with responding to inquiries, others such as admissions personnel will be e trained in providing fundamental information as needed.

ESSENTIAL DUTIES:
Promotion of course offerings (website, memos to various organizations, agencies, districts, advertising, etc);

Respond to questions, inquiries and requests for program information;

Set registration deadlines, receive applications, review candidate application, verification of information and notification of status of application;

Schedule "pre-admission" testing where applicable;

Prepare information databases;

Ensure course set-up on "Blackboard" - class list, instructor information, policies, course outlines, course materials, etc.;

Ensure smooth operation of course, addressing in-course inquiries, withdrawals, troubleshooting, address network issues, etc;

Prepare results for submission to OCT in format required;

Manage student records and oversee file completion (transcripts, degrees, prerequisites) for Ontario;

Prepare correspondence to organizations, e.g., QECO as requested;

Ensure completion of course evaluations;

Coordinate with student accounts department for issuing of income tax receipts;

Review policy guidelines and list of Administrative tasks for revisions and updates;

Coordinate program evaluation and assessment data and benchmarks for the Annual Report and assessment model in keeping with the MSCU standards;

Perform other duties as assigned.

GENERAL DESCRIPTION:
20%   Administering day to day smooth operation of AQ courses.

20%   Set registration deadlines, receive applications, review candidate application, verification of information and notification of status application.

20%   Coordinating implementation of programs in keeping with OCT standards.

20%   Manage student records and oversee file completion (transcripts, degrees, prerequisites) for Ontario.

20%   Maintain ongoing review of course and program based on feedback and evaluations and prepare submission for annual report.

10%   Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
1.   Strong organizational and communication skills.

2.  Ability to work independently and on occasion evenings, weekends and holidays.

3.  Computer literate including Microsoft Office, Blackboard and department related computer applications.

4.  Familiarity with Ontario College of Teachers Additional Qualification courses, regulations, guidelines, and requirements.

5.  Ability to receive telephone;hone calls, respond to inquiries and effectively communicate with others.

6.  Ability to drive a personal or university vehicle for the purpose of university business on a regular basis.

ERGONOMIC REQUIREMENTS:
The functions of the position usually performed sitting, but may require some amount of time standing, stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required.  Tasks involving working on a computer keyboard and calculator involve extensive writ and hand movements.  This position also requires the ability to travel whenever the need arises  All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.

QUALIFICATION STANDARDS:
1.   Master's degree in related field required. 

2.  A minimum of 5 years experience involving Ontario District School Boards and Ontario institution stakeholders.

3.  Experience with OCT additional qualification courses, and on-line education.

4.  Valid Ontario driver's license required.  License must meet insurance company rules and regulations for diving underwriting criteria and be able to legally cross without restriction the US/Canada border.

5.  Computer skills involving data recording, correspondence, submission of electronic files, etc.


Non Discrimination/Equal Employment Opportunity Statement Policy:

The University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees an environment that is free of discrimination and harassment based on gender, sexual orientation, race, color, creed, national origin, age, marital status, predisposed genetic disorder, Vietnam Era or disabled veteran status, disability or other category protected by law. The University also does not tolerate any actual or attempted reprisals or retaliation against an employee who raises a sincere and valid concern regarding harassment or discrimination. All such discrimination, harassment, and/or retaliation is, therefore, strictly prohibited. This policy protects and covers the conduct of all employees, without regard to job title or status. Anyone engaging in the above mentioned conduct is subject to disciplinary action up to and including discharge or termination of any other status.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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