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Assistant to the Vice President for Institutional Advancement
DATE:   10/1/2012
JOB TITLE:   Assistant to the Vice President for Institutional Advancement
JOB STATUS:   FT
FLSA STATUS:   Non-Exempt
WORK LOCATION:   Clet
TITLE OF IMMEDIATE SUPERVISOR:   VPIA
SECTOR:   IA

SUMMARY:

Under general supervision, the Administrative Assistant to the Vice President for Institutional Advancement is responsible for supporting all areas of the Office of the Vice President of Institutional Advancement.


ESSENTIAL DUTIES:

·         Maintain the calendar of the Vice President;

·         Arrange for all Vice Presidential appointments, including meetings with trustees, university advisors and other key constituents and principal prospects;

·         Manage all travel for the Vice President including arrangements, scheduling meetings, itineraries and documentation support;

·         Attend and produce minutes for leadership meetings for which the Vice President is responsible including, but not limited to, advancement committee (board) meetings and key campaign meetings;

·         Administer the sector budget through the production of monthly sector summaries; obtain input from managers and collate departmental summaries. Reconcile and resolve any discrepancies in the sector budget through the finance office. Review and approve advancement budget center expenditures under $1,000;

·         Administer sector attendance calendar, records of vacation leaves and sector personnel records;

·         Serve as liaison between the President’s office and the advancement sector especially in regards to requests for time on the President’s calendar;

·         Supervise and assign the work of all student workers;

·         Work directly with all high profile community associates;

·         Handle member needs by coordinating activities to ensure all requests are met;

·         Arrange campaign meetings, as required, and provide staff support for such;

·         Other duties as assigned by the Vice President.


GENERAL DESCRIPTION:
 

50%      Direct support for the Vice President as given above;

30%      Activities related to meetings and work with key volunteers, including trustees and campaign leaders;

10%      Activities related to job function planning and supervision;

10%      Budget administration.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1.     Working knowledge of the Raiser's Edge software suite as well as Microsoft Office software suite.

2.     Ability to work effectively with diverse constituencies to advance organizational interests.

3.     Care and attention to detail.

4.     Ability to work under pressure while managing multiple tasks and meet deadlines.

5.     Ability to work non-traditional business hours including weekends and evenings.

6.     Strong work ethic, unquestioned personal integrity, ability to handle sensitive and confidential information, as well as professional demeanor required.

7.     Ability to read and comprehend various forms, documentation, files and information in the department.

8.     Proficiency to handle various office machines including but not limited to: typewriter, calculator, computer, copy machine and fax.

9.     Ability to receive telephone calls, respond to inquiries and communicate with others by telephone.


ERGONOMIC REQUIREMENTS:
 

The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, typewriter, calculator, cutting, labeling, and taping involve involves extensive wrist and hand movements. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


QUALIFICATION STANDARDS:
 

1)      An Associate’s degree in business or related field and three years of related experience, or a minimum of five years administrative experience in increasingly responsible office operations is required.



Non Discrimination/Equal Employment Opportunity Statement Policy:

The University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees an environment that is free of discrimination and harassment based on gender, sexual orientation, race, color, creed, national origin, age, marital status, predisposed genetic disorder, Vietnam Era or disabled veteran status, disability or other category protected by law. The University also does not tolerate any actual or attempted reprisals or retaliation against an employee who raises a sincere and valid concern regarding harassment or discrimination. All such discrimination, harassment, and/or retaliation is, therefore, strictly prohibited. This policy protects and covers the conduct of all employees, without regard to job title or status. Anyone engaging in the above mentioned conduct is subject to disciplinary action up to and including discharge or termination of any other status.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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