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Admissions Advisor
DATE:   11/2/2012
JOB TITLE:   Admissions Advisor
JOB STATUS:   FT
FLSA STATUS:   Exempt
WORK LOCATION:   Bailo Hall
TITLE OF IMMEDIATE SUPERVISOR:   Director of Admissions
DEPARTMENT:   Admissions
SECTOR:   EVP

SUMMARY:

Under general supervision, the Admissions Advisor is responsible for the coordination, development and execution of undergraduate recruitment. The Admissions Advisor is primarily responsible for recruitment in a designated geographical or functional area. In addition, the Advisor will be expected to assist in the day to day operations of the Operation team in the coordination of the data management admissions functions and work closely with the Director of Admissions in utilizing the evening student tele-counseling team to meet the office's objectives.


ESSENTIAL DUTIES:
  • Conduct daily interviews of prospective students; and establish regular communications with same;
  • Must satisfy pre-determined performance objectives, and effectively communicate proposed actions to obtain increased enrollment and address deficiencies.
  • Must have and maintain an unblemished employment record without any disciplinary action, poor performance evaluation, or any unprofessional conduct at one’s current or previous employers.
  • Meet with prospective students and their parents and explain the advantages of a Catholic, Vincentian education at Niagara University;
  • Counsel prospective students and families on the NU application process; and directly assist them to expedite and complete the process.
  • Arrange an appropriate, timely and cost effective travel schedule to satisfy objectives and expectations.
  •  Always present a positive image of Niagara University when representing the University at external functions such as college information programs for freshman and transfers; open houses, high school presentations, etc.
  • Must work effectively and collegially with co-workers, employees and students.
  •  Must be thoroughly familiar with all courses, degrees, certificates and departments at Niagara University and have full knowledge of the college admissions and financial aid processes.
  • Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University.  Any question regarding the confidentiality of material, should be referred to the supervisor.  Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
  • Performs other duties assigned.

GENERAL DESCRIPTION:

75% Recruitment travel, tele-counseling, interviews, follow-up contacts, attend college information programs, high school and community college visit, competitor analysis, oversight of web-content, conduct Saturday appointments and participate in promotional events.

25%  Data entry, computer assistance, report writing, interpreting data, work in evaluating domestic and international credentials.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1)    Ability to read and comprehend various forms, documentation, files and information in the department.

2)    Strong interpersonal and communication skills with the ability to effectively communicate and interact with parents, students and all university personnel in a positive and constructive manner.

3)    Excellent care and attention to detail and ability to manage multiple tasks and meet deadlines.

4)    Strong work ethic and unquestioned personal integrity.

5)    Dedication, commitment, and ability to work evenings when needed to complete the admissions tasks at hand.  

6)    Strong informational technology aptitude and skills including Microsoft Office and Admissions related software.

7)    Aptitude and skill to work effectively with providing feedback while insuring accountability for established objectives.

8)    Ability to interpret government regulations

9)    Proficiency to handle various office machines including but not limited to: calculator, keyboard, computer, copy machine and fax machine.

10)Ability to receive telephone calls, respond to inquiries and effectively communicate with others.

11)Knowledge of the college admissions and financial aid processes.

12)Ability to recruit prospective students.

13)Ability to drive a personal or university vehicle for the purpose of university business on a regular basis.

14)Ability to supervise student employees.

15)Ability to work late hours, different shifts and weekends as circumstance may require as well as travel out of town.


ERGONOMIC REQUIREMENTS:

The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, calculator, cutting, labeling, and taping involve involves extensive wrist and hand movements. This position also requires the ability to travel whenever necessary. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


QUALIFICATION STANDARDS:

1.    Bachelor's degree in a related field from an accredited institution.

2.    A minimum of three years’ experience with college admissions, secondary education or a related professional experience is required, with proven customer service experience.

 3.    A valid New York State driver’s license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada. 



Non Discrimination/Equal Employment Opportunity Statement Policy:

The University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees an environment that is free of discrimination and harassment based on gender, sexual orientation, race, color, creed, national origin, age, marital status, predisposed genetic disorder, Vietnam Era or disabled veteran status, disability or other category protected by law. The University also does not tolerate any actual or attempted reprisals or retaliation against an employee who raises a sincere and valid concern regarding harassment or discrimination. All such discrimination, harassment, and/or retaliation is, therefore, strictly prohibited. This policy protects and covers the conduct of all employees, without regard to job title or status. Anyone engaging in the above mentioned conduct is subject to disciplinary action up to and including discharge or termination of any other status.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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