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Institute Coordinator
DATE:   5/15/2013
JOB TITLE:   Institute Coordinator


Under general supervision, the Institute Coordinator works closely with the Executive Director to establish goals and strategies for the Institute and develop, plan, implement and evaluate programs and policies in support of the goals of the Institute.  

  • Maintain the Institute budget by reviewing routine expenditures, proposing budgetary transfers to cover expenses, report any surplus and deficits on a regular basis, perform follow-up on planned and budgeted expenditures and report any irregularities to the Executive director;
  • Assist the directors of Learn & Serve Niagara/NUCAP, ReNU Niagara and Border Community S.E.R.V.I.C.E. in the supervision, monitoring and maintenance of program operating and expense budgets;
  • Assist the Executive Director in planning, producing and sustain the major programs of the Institute;
  • Assist the Executive Director in promoting and fostering high quality reciprocal community-based research and scholarship;
  • Assist in the development of high quality experiential learning opportunities both across the curriculum and in Student Affairs
  • Coordinate the office operations of ICE, including managing shared calendars, meeting and event planning and administrative procedures to include production of the annual report.
  • Assist in the planning and implementation of faculty training and professional development opportunities;
  • Assist faculty and staff in developing and implementing appropriate assessment instruments and procedures for all service learning courses and experiences;
  • Assist in assessing the effectiveness of the university’s community based research and initiatives;
  • Assist in the expansion of service-learning/community-based learning courses and other professional development opportunities (e.g., workshops, speakers);
  • Serve as delegated by the Executive Director as primary contact person and liaison for external groups (e.g., Youthworks) seeking service opportunities and projects as well as for any New York Campus compact programs (e.g. Education Award Program);
  • Manage community –based research initiatives with respective faculty members;


  • Develop brochures, pamphlets, newsletters, etc., for the Institute;
  • Maintain and update the Institute for Civic Engagement website;
  • Work closely with the Office of Public Relations, Communications and Marketing to promote the activities of the Institute;
  • Faculty and staff are expected to maintain the confidentiality of all confidential and proprietary information (including but not limited to: student personal information, student grades, employee personal information, etc.), both during and after their employment with the University. If a faculty or staff member has a question about confidentiality of a particular matter, he/she should consult their supervisor. Any violation of this rule shall subject the faculty/staff member to disciplinary action, up to and including immediate termination of employment;
  • Perform other duties as assigned.


30%    Assist in the management of all current and future university community-based research and outreach activities, with a focus on the administration of budgets;

20%    Implement and provide direct oversight to select projects of the Institute;

20%    Develop and maintain website; produce promotional and outreach materials;

15%    Assist in the identification of external funding opportunities; help prepare grant applications;

15%    Assist with the placement of students in experiential learning opportunities.


1.    Excellent planning, organizational and communication skills.

2.    Working knowledge of volunteerism, service learning, non-profit administration and community development.

3.    Ability to understand and effectively manage budgets and finances.

4.    Ability to effectively interact with both on-campus partners and community members.

5.    Basic knowledge of and experience in working with grants.

6.    Ability to work independently with minimal supervision.

7.    Ability to display sound judgment to ensure timely processing and completion of assigned tasks.

8.    Ability to be tactful and demonstrate sound judgment when dealing with difficult situations.

9.    Ability to read and comprehend various forms, documentation, files and information.

10.  Proficiency to handle various office machines including but not limited to: calculator, computer keyboard, laptop, copy and fax machines.

11.  Ability to receive telephone calls, respond to inquiries and effectively communicate with others in delivering good customer service.

12.  Knowledge of computer software applications such as Microsoft Word, Excel and proficient use of the internet.

13.  Ability to work non-traditional hours including weekends and nights when necessary.


The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, computer software applications, calculator, cutting, labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


1. Bachelor’s degree in related field is required with education, training and experience that provides the necessary knowledge, skills and abilities.

2. A valid New York State driver’s license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle.

Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, rthompson@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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