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Facility Planner
DATE:   9/23/2013
JOB TITLE:   Facility Planner
TITLE OF IMMEDIATE SUPERVISOR:   Executive Director of University Planning and Assessment
DEPARTMENT:   Planning


This position is responsible to help develop and implement the short and long term planning needs for University buildings, facilities and land. With the chief planning officer, the Facility Planner supports the development and execution of the university master plan and capital project processes from the inception of design development through project completion by collaborating with Facility Services and other university departments, senior leadership, and liaising with external engineering, architecture, construction and design firms and government agencies as appropriate to individual projects. 


1.     Provides leadership in making and supporting the implementation of physical planning and design recommendations to ensure preservation and enhancement to the campus in support of the institution’s brand, mission and operations.

2.     Develops and maintains standards, and works within University and Facility Planning policies and procedures to ensure that projects are consistent with University goals.

a.     Creates and communicates guidelines for exterior/interior architectural materials and designs.

b.    Develops and maintains design standards for all interior and exterior wayfinding, streetscapes, landscaping, and other initiatives that will preserve and enhance the function, character and beauty of the University’s campus.

c.     Lead campus facility planning committee.

3.     Performs campus planning, space utilization and other tasks to include special studies that involve technical investigations and analyses, and recommends solutions to unique planning, engineering and administrative challenges.

4.     Maintains space inventories, including CAD drawings, creating and maintaining data and drawings for all campus buildings, and supports facility management software programs.

5.     Works with University clients to develop and articulate program needs using facility planning practices. 

a.     Prepares project summary for administrative review and further action.

b.    Prepares initial project design budget.

6.     Prepares and monitors plans and specifications for work to be performed by contractor or in-house resources, assuring coordination and review by appropriate agents of the University.

a.   Ensures that each project has a specific implementation plan prior to its start with clear assignment of responsibilities and reporting for each phase of the project.

b.   In accordance with project plans, works as part of project team with Facility Services and Business Services to develop scope of project, write RFPs, select consultants, and monitor progress.

7.     Adheres to established energy conservation priorities in all renovations. Promotes and incorporates sustainability in all stages of facility planning. Works in support of the American College and University President’s Climate Commitment and co-chairs the university’s Sustainability Committee. Assist in the design and accreditation of LEED certified campus buildings.


40% Major projects

30% Capital planning and smaller projects

20% Campus space utilization/inventories

10% Sustainability


Demonstrated knowledge of, and skill in applying, architecture and architectural principles, practices and techniques;

Knowledge of building materials and construction methods;

Knowledge of federal and state facility and code requirements;

Knowledge of structural, mechanical and electrical engineering relating to building costs;

Skill in the drafting and design of space and architectural plans;

Proficient in Microsoft Office, including Outlook, Word and Excel and Computer-aided design (CAD) and project management software;

Demonstrated skills and successful track record in the application of best practices in fields such as: architecture, aesthetics, landscape architecture, urban design and planning, campus design and data-driven planning;

Demonstrated excellent written and oral communication skills;

Demonstrated ability to complete and deliver excellent presentations and proposals;

Demonstrated commitment to doing what it takes to meet deadlines;

Successful track record in project and budget management, including multiple, concurrent projects;

Work experience in construction, maintenance or supervision of skilled trades is preferred;

Contract administration and budget experience with contractors is preferred;

Demonstrated ability to manage capital project budgets.   


The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer, computer keyboard, calculator, cutting, labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


·        A bachelor’s degree in facility planning, architecture or equivalent education and experience. A master’s degree is preferred.

·        Minimum of five years professional experience, with related experience in higher education strongly preferred.

·         Demonstrated knowledge of, and leadership in applying, strategic and campus planning and space allocation.  

·         LEED accredited professional.

·         Contract administration and budget experience with contractors is preferred.   

·        A valid New York State driver’s license required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada. 

Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, rthompson@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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