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Assistant Director, Global Tourism Institute
DATE:   3/10/2014
JOB TITLE:   Assistant Director, Global Tourism Institute
JOB STATUS:   FT
FLSA STATUS:   Exempt
TITLE OF IMMEDIATE SUPERVISOR:   Director
DEPARTMENT:   Global Tourism Institute - Niagara University
SECTOR:   Academic Affairs

SUMMARY:
Under general supervision, the Assistant Project Director is responsible for developing appropriate systems and processes to ensure effective management of the GTI-NU project on a day to day basis. These will include responsibility for creating monitoring systems through the 4 stages of the project life cycle: Initiation, Planning, Implementation and Controlling and Project Transition.

ESSENTIAL DUTIES:

Develop effective systems and processes for the day to day management of the project.

Work with the Project Director, Steering Group and stakeholders in preparing Project Charter outlining scope, goals, deliverables, resources required, budget    and project schedule.

Be directly responsible for ensuring compliance with post-award management of grants.

Assist the Project Director in preparing a project schedule and track and report on project milestones to the Project Steering Committee.

Develop work breakdown structure to estimate effort required for each task.

Provide administrative support to the Project Steering Group and 4 sub-groups.

Maintain records of all meetings.

Work with the Project Director in developing a comprehensive project communications strategy including the development of a Project Website.

Develop effective tools and best practice for project management and execution

Ensure all project documentation is properly protected through effective control of confidential information.

Performs other duties as assigned


GENERAL DESCRIPTION:

70%    Effectively manage the day to day operations of the GTI-NU

10%    Assist the Project Director in preparing project schedule and track and report project milestones.

5%      Provide administrative support to GTI-NU Steering Group and sub-groups

5%      Develop effective tools and best practice for Project Management and execution.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Ability to creatively conceptualize programs and to communicate effectively and persuasively, both orally and in writing

Demonstrated ability to work effectively and comfortably under deadlines, manage multiple projects simultaneously and occasionally work outside normal business hours

Facility with financial concepts and basic budgeting and cost accounting standards

Sophisticated interpersonal abilities, and value diplomacy, tact and discretion

Ability to work independently as well as collaboratively in a team environment

Ability to utilize project management tools and/or software packages

Proficient in Microsoft office software

Must be articulate, high-energy and goal-oriented

Must possess a strong work ethic and unquestioned personal integrity

Possess excellent administrative and time management skills.


ERGONOMIC REQUIREMENTS:

The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, computer software applications, calculator, cutting, labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


QUALIFICATION STANDARDS:

1)    Bachelor’s degree in business or tourism related field.

2)    A minimum of three to five years of experience in project and/or marketing management. Experience in private sector a plus.

3)    PMI certification preferred.

4)    A valid NYS driver’s license is required that satisfies both university and insurance company underwriting rules and regulations for driving a motor vehicle.



Non Discrimination/Equal Employment Opportunity Statement Policy:

The University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees an environment that is free of discrimination and harassment based on gender, sexual orientation, race, color, creed, national origin, age, marital status, predisposed genetic disorder, Vietnam Era or disabled veteran status, disability or other category protected by law. The University also does not tolerate any actual or attempted reprisals or retaliation against an employee who raises a sincere and valid concern regarding harassment or discrimination. All such discrimination, harassment, and/or retaliation is, therefore, strictly prohibited. This policy protects and covers the conduct of all employees, without regard to job title or status. Anyone engaging in the above mentioned conduct is subject to disciplinary action up to and including discharge or termination of any other status.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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