Individuals who need reasonable accommodations under the Americans with Disabilities Act (ADA) in order to participate in the search process should contact the search chair (if applying for faculty position, please see General Description for contact) or the
Human Resources Office
TITLE OF IMMEDIATE SUPERVISOR:
Associate Director of Records|
Student Records and Financial Services|
VP Enrollment & Student Affairs|
general supervision, the Office Coordinator provides administrative and
clerical support for the department; as well as ensuring that all information
and materials are maintained accurately and all reports and services are
delivered accurately and in a timely manner. The office coordinator will primarily assist with academic related
functions to include degree audit and transfer equivalency processing.
- Answer telephones, take
messages, schedule appointments and greet visitors.
correspondence, produce reports (including graphs and charts), presentations;
and record minutes of meetings.
office support by typing, ordering supplies, faxing, organizing, and making
and distribute mail and handle both internal and external campus mailings.
monitoring and maintaining confidentiality of files.
update and monitor databases in support of the department; including data entry
and code changes; entering information from supplemental data forms and creating
new records as necessary.
- Responsible for upkeep and maintenance of office supplies, forms and
brochures and control inventory of office
equipment and supplies.
- Process and
monitor purchase orders and follow up as needed.
departmental budget and report irregularities to supervisor.
- Train, schedule
and supervise work study students and student aides.
timekeeping and record keeping duties for staff and student assistants, such as
reviewing timesheets and maintaining files.
- Serve as a
centralized contact for building maintenance requests.
confidentiality of information (including
but not limited to: student and employee personal information, student grades,
etc.), both during and after their employment with the University.
Any question regarding the confidentiality of material, should be referred to
the supervisor. Any violation shall subject the employee to disciplinary
action, up to and including termination of employment.
other duties as assigned.
30% Coordinate the data entry of transfer
equivalencies to include assisting with the process utilizing the TES database
25% Assist with the posting of transfer credit
20% Assist with the degree audit process
20% Assist with registration and drop/add
5% Other duties as assigned by supervisor
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to
read and comprehend the English language sufficiently to be able to read and
understand various forms, documentation, files and information.
mathematical skills including addition, subtraction, multiplication and
division to be able to verify accuracy of work.
to handle various office machines including but not limited to: keyboard,
calculator, computer, copier and fax machine.
- Ability to
receive telephone calls, respond to inquiries and effectively communicate with
literate, including Microsoft Office, and
ability to learn new computer software programs.
- Excellent organizational
skills with attention to details.
- Ability to
perform all essential job functions accurately with minimal direct supervision.
- Ability to
display sound judgment to insure timely processing and completion of assigned
- Office management
skills with the ability to work independently and accept responsibility.
- Ability to
be flexible and cordial to all visitors and customers and maintain confidentiality.
- Strong verbal
and written communication skills.
The functions of the position usually
performed sitting, but may require some amount of time standing. Some amount of
stooping, kneeling, bending, crouching, lifting, walking, carrying and other
movements may be required. Tasks
involving working on a computer keyboard, typewriter, calculator, cutting,
labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to
perform these movements without significant risk of injury to themselves or
School diploma required with education, training and experience that provides
the necessary knowledge, skills and abilities.
- A minimum
of four years of experience performing similar tasks is required.
- Prior work
experience in an educational setting is preferred.
Non Discrimination/Equal Employment Opportunity Statement Policy:
The University affirms its commitment to equal opportunity and non-discrimination and recognizes its responsibility to provide for all employees an environment that is free of discrimination and harassment based on gender, sexual orientation, race, color, creed, national origin, age, marital status, predisposed genetic disorder, Vietnam Era or disabled veteran status, disability or other category protected by law. The University also does not tolerate any actual or attempted reprisals or retaliation against an employee who raises a sincere and valid concern regarding harassment or discrimination. All such discrimination, harassment, and/or retaliation is, therefore, strictly prohibited. This policy protects and covers the conduct of all employees, without regard to job title or status. Anyone engaging in the above mentioned conduct is subject to disciplinary action up to and including discharge or termination of any other status.
Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: