Individuals who need reasonable accommodations under the Americans with Disabilities Act (ADA) in order to participate in the search process should contact the search chair (if applying for faculty position, please see General Description for contact) or the
Human Resources Office
TITLE OF IMMEDIATE SUPERVISOR:
Director of Admissions Operations|
routine supervision, the Operations Assistant performs clerical, secretarial,
data management and administrative duties as assigned.
Provide excellent customer service
- Schedule, take reservations and
process confirmation letters for campus visits, tours, special events
including Open House, Discovery Days, Transfer Days; as appropriate
- Input data from applications and
inquiries and retrieve on-line application information; Receive and
distribute mail and handle both internal and external campus mailings
- Update admissions files and calculate
financial aid merit scholarship awards for applied transfer students based
on quality point average or grade point average (QPA or GPA respectively)
and calculate financial aid merit scholarship awards for all applied
freshman students based on SAT/ACT scores and high school averages
- Input transfer scholarship index,
ability level and letter number into the student computer record for scholarship
or shredding of old applications in concert with storage policies. Work with Office Coordinator in the
turning down of appropriate files to the Office of Student Records or
individual colleges after each semester.
- Work in
support of the degree audit and transfer equivalences functions of the
Student Records & Financial Services office in providing information
required for their purposes and in the receiving of credit evaluation from
them to distribute to students.
- Organize and orchestrate
information the admissions office provides other offices in advance of the
Summer Orientation programs. This
primarily is the production and distribution of advisement files in
advance of each event.
- Request official and final high school
transcripts for incoming freshman and transfer students
- Act as a back-up for other members
of Operations team when needed provide coverage for reception area
- Assist with the coordination and
output of the inquiry/application mailings
- Answer telephones, take messages,
schedule appointments and greet visitors
- Maintain confidentiality of
information (including but not
limited to: student and employee personal information, student grades,
etc.), both during and after their employment with the University.
Any question regarding the confidentiality of material, should be referred
to the supervisor. Any violation shall subject the employee to
disciplinary action, up to and including termination of employment.
Perform other duties as assigned
data entry and clerical support to the recruitment process – this includes
application/inquiry entry, processing mail and transcripts, creating files,
overseeing movement of applicant files campus-wide
the telephone, schedule appointments, and direct calls
student staff to accomplish daily Operations objectives. This includes delegating student resources to
other areas (opening mail, folder prep, filing, outgoing mail preparation, and
general Admissions email triage)
in the daily function of updating and letter generation for letters in the
admissions’ student information system (Recruiter/Colleague)
5% Back-up other Admission
Clerks and perform associated duties
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to read and comprehend the English language
sufficiently to be able to read and understand various forms, documentation,
files and information.
- Basic mathematical skills including addition,
subtraction, multiplication and division to be able to verify accuracy of work.
- Sufficient manual dexterity with proficiency to handle
various office machines including but not limited to: keyboard, calculator,
computer and fax machine.
- Ability to receive telephone calls, respond to inquiries
and effectively communicate with others.
- Computer literate, including Microsoft Office, and ability to learn new computer software
- Ability to multi-task and work independently or as a team
- Excellent organizational skills will attention to
of the position usually performed sitting, but may require some amount of time
standing. Some amount of stooping, kneeling, bending, crouching, lifting,
walking, carrying and other movements may be required. Tasks involving working on a computer
keyboard, computer software applications, calculator, cutting, labeling, and
taping involve extensive wrist and hand movement. All individuals are required to be able to
perform these movements without significant risk of injury to themselves or
High school diploma with education,
training and experience that provides the necessary knowledge, skills and
A minimum of one-year experience
performing similar tasks is required.
Non Discrimination/Equal Employment Opportunity Statement Policy:
NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, firstname.lastname@example.org, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: