Individuals who need reasonable accommodations under the Americans with Disabilities Act (ADA) in order to participate in the search process should contact the search chair (if applying for faculty position, please see General Description for contact) or the
Human Resources Office
Office Manager - Ontario|
Regular Full Time|
TITLE OF IMMEDIATE SUPERVISOR:
Director, Ontario Operations|
Office of the Provost|
general supervision, the Office Manager is responsible for a wide array of
tasks at the Vaughan location. These tasks include: completing various
administrative tasks for the office, organizing trainings, assisting in the
administration of various HR related tasks; coordinator for student services;
using various university systems to ensure confidential and accurate records.
Coordinator for faculty, administrators, staff and students and a liaison
for campus-based student support services. May serve as a member of
university committees, including search committees, as needed; Answers
employee and student queries about university related matters as needed.
- Screens visitors, e-mails and
written correspondence as well as maintains the electronic calendar, provides
all pertinent materials to conduct day to day business and meetings,
maintains all electronic contacts; Handles special and confidential
assignments, including staff concerns referred to the Vaughan office;
- Maintains credit card expense
reports, creates check requests, budget transfers, petty cash and assists
with budget files. Maintain inventory of office supplies;
- Along with the University Benefits Manager,
coordinates new employee benefit/meetings and exit interviews.
- Develop, compose and submit
reports, forms, brochures and correspondence relative to the university
processes. Maintain records and files in electronic and paper forms.
- Maintain confidentiality of information (including but not limited to: student
and employee personal information, student grades, etc.), both
during and after their employment with the University. Any question
regarding the confidentiality of material, should be referred to the
supervisor. Any violation shall subject the employee to disciplinary
action, up to and including termination of employment.
Perform other duties as assigned.
20% Gather and analyze records and other
information; prepare research materials, various documents and financial and
administrative reports; Assists with arrangements for professional conferences
and meetings; makes travel arrangements; assist with event activities; Performs
administrative/office duties; assists with preparing PowerPoint presentations;
maintain confidential records.
Student Support Services win collaboration with the Lewiston campus.
10% Assists with recruitment and onboarding
10% Assists with department website and other
training initiatives as needed.
10% Manage workflow; ensure timely and
accurate information to the appropriate departments.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Proven experience as an office professional.
- Broad understanding of university
policies and procedures.
- Strong working knowledge of various
software systems including Microsoft Office Suite, and other reporting
- Knowledge of labor and employment
organizational skills and the ability to prioritize important tasks are
phone, email and in-person communication is essential.
functions of the position are usually performed sitting but may involve some
amount of time standing. Some amount of
stooping, kneeling, bending, crouching, lifting, walking, carrying and other
movements may be required. Tasks involving working on a computer keyboard,
calculator, cutting, labeling, and taping involve extensive wrist and hand
movement. All individuals are required
to be able to perform these movements without significant risk of injury to
themselves or others.
degree or equivalent in a related field required.
to five years of higher education experience required.
- A valid driver’s license is required that satisfies both University requirements
for driving a motor vehicle. Must be able to operate a motor vehicle in Canada.
Non Discrimination/Equal Employment Opportunity Statement Policy:
NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, firstname.lastname@example.org, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: