Individuals who need reasonable accommodations under the Americans with Disabilities Act (ADA) in order to participate in the search process should contact the search chair (if applying for faculty position, please see General Description for contact) or the
Human Resources Office
Regular Full Time|
TITLE OF IMMEDIATE SUPERVISOR:
Chair of Religious Studies|
Modern Language, Mathematics, Religious Studies|
Under general supervision, the Academic
Assistant performs clerical and secretarial tasks and provides support for an
- Answer telephones, take messages,
schedule appointments and greet visitors;
- Perform word processing, filing,
copying, and faxing in support of the department(s);
- Handle correspondence; produce reports (including
(graphs and charts), presentations, and record minutes of meetings;
- Assist chair(s) with scheduling,
coordinating and maintaining weekly activities;
- Oversee coordination of printing,
collating and distribution of course material;
- Track expenses, handle check requests,
purchase orders and office supplies;
- Monitor departmental budget(s);
- Receive and distribute incoming and
outgoing mail for the department(s);
- Respond to requests for rooms and room
changes by faculty;
- Assist with commencement by tracking
transcripts, planning guides and maintaining files for approval;
- Assist the Dean’s Office with student records
and awards dinners;
- Receive and respond to student, administration
and outside agencies questions and concerns related to the department(s);
- Maintain and use department database
- Assist with programs and events
conducted by the department(s) as required;
- Make travel arrangements, organize
luncheons and events;
- Supervise student aides;
- Maintain confidentiality of information (including but not limited to: student and
employee personal information, student grades, etc.), both during and
after their employment with the University. Any question regarding the
confidentiality of material, should be referred to the supervisor. Any
violation shall subject the employee to disciplinary action, up to and
including termination of employment;
- Perform other duties as assigned.
40% Type, file and maintain records of course work, correspondence, department programs, schedules and majors.
30% Receive and respond to calls and questions from students, faculty, administration and outside community.
10% Assist chairperson(s) with scheduling, budget and department issues.
10% Supervise work-study students.
10% Oversee coordination of printing, collating and distribution of course material.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to
read and comprehend the English language sufficiently to be able to read and
understand various forms, documentation, files and information.
mathematical skills including addition, subtraction, multiplication and
division to be able to verify accuracy of work.
to handle various office machines including but not limited to: keyboard,
calculator, computer, copier and fax machine.
- Ability to
receive telephone calls, respond to inquiries and effectively communicate with
literate, including Microsoft Office, and
ability to learn new computer software programs.
- Strong and
accurate typing skills (including those necessary for mathematical symbols) and
utilizing appropriate symbolic graphic programs for equations.
organizational skills will attention to details.
- Ability to
perform all essential job functions accurately with minimal direct supervision.
to display sound judgment to insure timely processing and completion of
The functions of the position usually
performed sitting, but may require some amount of time standing. Some amount of
stooping, kneeling, bending, crouching, lifting, walking, carrying and other
movements may be required. Tasks
involving working on a typewriter (if applicable) and/or computer keyboard,
calculator, cutting, labeling, and taping involve extensive wrist and hand
movement. All individuals are required
to be able to perform these movements without significant risk of injury to
themselves or others.
- High School diploma required with
education, training and experience that provides the necessary knowledge,
skills and abilities
- A minimum of three years of experience
performing similar tasks is required.
- Prior work experience in an
educational setting is preferred.
Non Discrimination/Equal Employment Opportunity Statement Policy:
NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, firstname.lastname@example.org, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: