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Employment Manager
DATE:   11/11/2019
JOB TITLE:   Employment Manager
JOB STATUS:   Full time
FLSA STATUS:   Exempt
WORK LOCATION:   Alumni Hall Annex
TITLE OF IMMEDIATE SUPERVISOR:   Director of Human Resources
DEPARTMENT:   Human Resources
SECTOR:   SVP

SUMMARY:

Under general supervision, the Employment Manager is responsible for the university’s employment and recruitment functions including all administrative, full-time faculty, staff, temporary and part-time faculty positions. The position is responsible for ensuring that the university attracts, hires and retains a highly skilled and diverse workforce.


ESSENTIAL DUTIES:

  • Serve as a resource for all faculty, administrative and staff recruitment and employment searches for the campus and other university sites. May serve as a member of various search committees as needed.
  • Provide support for recruitment and hiring activities for all university locations including Ontario, Canada.
  • Attract candidates using various sources including active recruitment methods (job postings boards, recruitment firms, career fairs) and passive recruitment methods (social media networks, resume databases).
  • In consultation with the Director of Human Resources, design and implement an overall recruitment strategy for all university positions. Work to highlight the university as a “Great Place to Work” by emphasizing the unique elements of working at the university. Review and rewrite narrative on the university to promote key qualities of the university. Collaborate with external agencies to promote Western New York as a great place to work and live for relocating professionals.
  • Establish local and national recruiting plans which include traditional sourcing strategies and resources, along with the development of new and creative recruiting ideas.
  • Follow up with hiring managers and search committees to determine the effectiveness of recruiting plans and implementation.
  • Recommend strategies for recruitment of passive candidates.
  • Work with hiring managers to update job descriptions and job specifications.
  • Prepare and post jobs to the appropriate job board.
  • Screen candidates’ resumes and job applications.Assess applicants’ relevant knowledge, skills, experience and aptitudes.
  • Provide metrics, reports and analysis on the hiring and recruitment functions.
  • Recommend changes to the website to assist in recruiting efforts.
  • Act as a point of contact to build influential candidate relationships for recruitment.
  • Responsible for locating temporary employees when departments submit requests;
  • Ensure compliance and accurate input of salary adjustments, promotion in rank and status changes.
  • In conjunction with the Director of HR, coordinate immigration petitions for Foreign Nationals, working closely with the hiring department, employee and the Office of the General Counsel.
  • Coordinate the new hire orientation on a semiannual basis for university non-faculty hires and part-time faculty.
  • Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University.  Any question regarding the confidentiality of material, should be referred to the supervisor.  Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
  • Perform other duties as assigned. 


GENERAL DESCRIPTION:

40%    Monitors all job opening activities such as advertising, affirmative action, applicant tracking, application status, job description accuracy and manages accordingly; maintains affirmative action documentation; tracks and monitors all paperwork concerning newly hired employees ensuring University procedures are followed prior to obtaining HR Director's signature; receives and screens all applications and resumes for open positions.

40%    Manage the recruitment process for all job openings, provide support to search committees, maintains temporary pool for clerical employees, and is responsible for locating temporary employees when department submits a request.  Manage Colleague input for hiring all benefit eligible and part-time faculty as well as handles all status changes, promotion in rank, etc.; secures background checks when necessary for potential employees.

15%    Research and maintain current knowledge of employment laws.

5%      Perform other duties as assigned


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  1. Strong working knowledge of applicant tracking systems and HRIS programs.
  2. Excellent interviewing skills, strong written and oral communication including presentation skills.
  3. Working knowledge of federal and state laws regarding employment practices; experience with US immigration law is preferred. Knowledge of Canadian employment practices is a plus.
  4. Demonstrated strong administrative and documentation skills, detail orientation and proficiency with reporting tools and databases.
  5. Knowledge of full-cycle recruiting components including sourcing, engagement, assessment, candidate relationship management and onboarding.
  6. Professional, courteous and friendly manner in dealing with the public and members of the university community.
  7. Demonstrated commitment to fostering diversity and equal opportunity.
  8. Ability to effectively manage highly confidential information.


ERGONOMIC REQUIREMENTS:

The functions of the position are usually performed sitting, but may involve some amount of time standing.  Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required.  Tasks involving working on a computer keyboard, calculator, cutting, labeling, and taping involve extensive wrist and hand movement.  All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


QUALIFICATION STANDARDS:

  1. Bachelor’s degree in a related field required, Master’s degree preferred. HR certification preferred.
  2. Three to five years of work recruitment experience in a corporate or higher education space is preferred.
  3. A valid New York State driver’s license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada  



Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ryan Thompson, Esq., Title IX Coordinator, Office for Equity & Inclusion, 716-286-8324, rthompson@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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