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Project Coordinator (Niagara County)
DATE:   9/30/2020
JOB TITLE:   Project Coordinator (Niagara County)
JOB CLASS:   Professional
JOB STATUS:   Part Time Over 1000 hours
FLSA STATUS:   Non-Exempt
DEPARTMENT:   Academic Affairs
SECTOR:   Academic Affairs

Under general supervision of the Provost for Academic Affairs, the Project Coordinator is responsible for the daily implementation and coordination of the Niagara University Border Community SERVICE Project in Niagara County.                                     


· Organize and coordinate the daily operations of the project in Niagara County;

· Prepare and administer an annual budget for the Niagara County program;

· Prepare quarterly and annual reports for submission to contractual program sponsor organization;

· Recruit and manage volunteer participants and provide oversight during training and other events;

· Establish and coordinate partnerships with collaborating emergency management agencies and organizations in Niagara County;

· Develop training schedules, rosters of volunteers, and reporting documentation;

· Facilitate the assessment and evaluation of Project activities in Niagara County;

· Order and maintain necessary supplies and materials for programming needs;

· Oversee Federal Work Study students assigned to the program;

· Assist with the research of external funding opportunities to meet Project needs in collaboration with NU professional staff;

· Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University.  Any question regarding the confidentiality of material, should be referred to the supervisor.  Any violation shall subject the employee to disciplinary action, up to and including termination of employment.

· Other duties as assigned by supervisor, such as ability to create training announcements, conference planning and research, etc. 


% of Time

 40%   Conduct community outreach citizen preparedness training;

20%    Organize and facilitate activities of community partners, trainers, and volunteers;

10%    Coordinate grant activities and sub-contractual agreements in Niagara County;

20%    Administrative responsibility of Project;

10%    Create assessment tools, gather data and assist in evaluation activities and the development of new/expanded funding opportunities for the Project.


1)    Working knowledge of grants, homeland security issues and voluntarism;

2)    Knowledge and experience with volunteer recruitment and management;

3)    Capacity to provide emergency preparedness training in community settings;

4)    Excellent communication skills;

5)    Strong planning and organizational skills; 

6)    Ability to read and comprehend various forms, documentation, files and information related to the grant;

7)    Proficient in operation of various office machines including but not limited to: scanner, Smartboard, computers, copy machine and fax;

8)    Ability to receive telephone calls and to respond to inquiries and communicate with others by telephone, regular mail, and E-mail;

9)    Proficient in Microsoft Word, Publisher, Excel, PowerPoint;

10)  Willing to use personal vehicle for work-related travel and able to meet Niagara    University guidelines for work-related travel;

11)  Able to work flexible, non-traditional hours to meet goals of this community-based project.


The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, calculator, cutting, labeling, and taping involves extensive wrist and hand movements.  All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


1)    High School Diploma required, Bachelor’s degree in related field preferred.

2)    A minimum of two years related experience required.

3)    A valid New York State driver’s license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada.  

Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Megan Altman-Cosgrove, Interim Title IX Coordinator, Office for Equity & Inclusion, 716-286-8314, mcosgrove@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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