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Project Construction Assistant
DATE:   12/3/2020
JOB TITLE:   Project Construction Assistant
JOB CLASS:   Regular Full time
WORK LOCATION:   Physical Plant
TITLE OF IMMEDIATE SUPERVISOR:   Assistant Director of Facility Operations and Planning
DEPARTMENT:   Facility Services
SECTOR:   Operations and Facilities


Under supervision of the Assistant Director of Facility Services, the Project Construction Assistant serves as the main administrative support role, working directly with the project design and construction management team.


·       Assist project design and construction management team with the development of proposed projects including field verification, documentation, measurements of existing conditions. Develop and prepare owner specifications for assigned projects, assemble into RFP packages and solicit to vendors, consultants and contractors.   Secures cost information from vendors, consultants, and contractors to assist project management team in developing project development budgets. 

·       Serves as point of contact during the project RFP process, coordination of pre-bid meetings, addenda, documentation of meeting minutes, and providing site access, etc. Track all project requirements for compliance with University procurement (ex. prime contractors, subcontractors, insurances, MWBE reporting, grants, etc.)

·       Participates in the administration of contracts, performs and maintains project records, notes, prepares letters, tables, reports, forms, memoranda and other materials.

·       Inspect, monitor and report to the project management team updates for ongoing projects.

·       Inputs and updates all assigned projects in the University computerized maintenance management system.

·       Complete project closeout documentation with vendors, consultants and contractors including as built drawings, O&M manuals, specification sheets, contracts, invoicing, etc.

·       Perform other duties as assigned by Supervisor


% of Time

40% Deferred Maintenance Projects

30% Operations Projects

25% Capital Projects

5% Miscellaneous 


1.    Well versed with reading construction blueprints and other corresponding documents.  Able to review drawings and specifications to become completely familiar with the project, and to identify long lead times and critical path items.

2.    Computer proficiency, including Microsoft Office, CAD experience preferred

3.    Excellent organizational skills with attention to details.

4.    Be results oriented, have a proactive approach and deadline sensitive driven.

5.    Ability to display sound judgment to ensure timely processing and completion of assigned tasks.

6.    Office management skills with the ability to work independently and accept responsibility. 

7.    Strong verbal and written communication skills, problem solving and interpersonal strengths.

8.    Normal work week is forty hours (40), but the ability to work extended hours to respond to emergencies and meet deadlines is required


The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required.  Tasks involving working on a computer keyboard, typewriter, calculator, cutting, labeling, and taping involve extensive wrist and hand movement.  All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.


1.    An Associate’s Degree in construction management or related field is required.

2.    A minimum of (3) three years of experience performing construction management and associated similar tasks.

3.    Understanding of construction methods.

Non Discrimination/Equal Employment Opportunity Statement Policy:

NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Megan Altman-Cosgrove, Interim Title IX Coordinator, Office for Equity & Inclusion, 716-286-8314, mcosgrove@niagara.edu, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: http://www.niagara.edu/safety
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