Individuals who need reasonable accommodations under the Americans with Disabilities Act (ADA) in order to participate in the search process should contact the search chair (if applying for faculty position, please see General Description for contact) or the
Human Resources Office
Office Coordinator |
TITLE OF IMMEDIATE SUPERVISOR:
Manager of Environmental Health and Safety|
Operations and Facilities|
Under supervision of the Manager of
Environmental Health and Safety, the Office Coordinator provides administrative
and clerical support for the department; as well as ensuring that all
information and materials are maintained accurately and all reports and
services are delivered accurately and in a timely manner.
· Assists the manager in coordinating, scheduling
and maintaining all required inspections and services associated with NYS fire
inspections and any other regulatory agency.
· Assists manager with environmental requirements
and compliance activity.
· Performs and maintains records, notes, prepares
letters, tables, reports, forms, memoranda and other material.
· Trains other office employees
on various types of systems and procedures.
· Provides office support to the administrative
· Coordinates and handles RFP’s, purchase
orders/requisitions, check requests, standards of conduct and other sensitive
activities of the office.
· Utilize CMMS to track and monitor workflow and
· Perform timekeeping and record keeping duties
for staff and student assistants, such as reviewing timesheets and maintaining
· Utilize Datatel (Colleague) for budget
· Perform other duties an assigned by supervisor.
% of Time
25% Coordinate and schedule various contracted
services associated with the fire inspections, coordinating with and notifying
20% Coordinate and maintain environmental
documentation, assisting in scheduling all needed activities and functions to maintain
20% Perform assigned functions to successfully accomplish
15% Create and maintain databases and files.
10% Monitor budgets, reconcile invoices and
perform functions related to purchasing supplies.
10% Complete purchase requisitions, receive and
distribute office supplies.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
read and comprehend the English language sufficiently to be able to read and
understand various forms, documentation, files and information.
mathematical skills including addition, subtraction, multiplication and
division to be able to verify accuracy of work.
Proficiency to handle various office machines
including but not limited to: keyboard, calculator, computer, copier and fax
receive telephone calls, respond to inquiries and effectively communicate with
work flexible hours throughout the year depending on workload and manpower
literate, including Microsoft Office, and
ability to learn new computer software programs.
organizational skills will attention to details.
perform all essential job functions accurately with minimal direct supervision.
display sound judgment to insure timely processing and completion of assigned
management skills with the ability to work independently and accept responsibility.
11. Ability to be
flexible and cordial to all visitors and customers and maintain confidentiality.
12. Strong verbal
and written communication skills.
The functions of the position usually
performed sitting, but may require some amount of time standing. Some amount of
stooping, kneeling, bending, crouching, lifting, walking, carrying and other
movements may be required. Tasks
involving working on a computer keyboard, typewriter, calculator, cutting,
labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to
perform these movements without significant risk of injury to themselves or
diploma required with education, training and experience that provides the
necessary knowledge, skills and abilities
A minimum of four years of experience
performing similar tasks is required.
Prior work experience in an educational setting
Non Discrimination/Equal Employment Opportunity Statement Policy:
NIAGARA UNIVERSITY is an equal opportunity employer. Consistent with our Catholic mission, Niagara University is committed to providing equal employment and educational opportunities and will not discriminate on the basis of race, age, sex (gender), national origin, religious preference, sexual orientation, predisposing genetic characteristic, status as veteran or disability. The following person has been designated to handle inquiries regarding the non-discrimination policies: Megan Altman-Cosgrove, Interim Title IX Coordinator, Office for Equity & Inclusion, 716-286-8314, firstname.lastname@example.org, www.niagara.edu/oei, Office Location: O’Shea Hall, B27. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
Niagara University is an equal opportunity/affirmative action employer. Women and minorities are encouraged to apply. A copy of the Student Right to Know Annual Security Report is available at: